8 Powerful time management techniques (explained)

time management techniques

“Time is more valuable than money. You can get more money, but you cannot get more time.” — Jim Rohn

want to know some strategies for time management ? Have you ever wondered why so many people achieve things faster?

While most people work all day and they don’t even get the time to spend with their family while some people enjoy the leisure to interact with their loved ones, they seem to have mastered the art of managing time.

In the past few months, I have studied those people and found an astonishing conclusion, that had helped me in managing my time effectively and increasing my productivity. What I am about to tell you can increase your productivity to ten times.

if you want to get an extra edge over most then learn the most important factor which is “Time management”.

Time management definition in a modern world

In simple words, Time management is the art of organizing, planning, and analyzing your day and routine in such a way that results in increasing your productivity and make you efficient. The secrets of time management as discussed below can be learned and conquered when you allow yourself to be fully aware and prioritize your goals daily.

I have always struggled with managing my time, I procrastinated, I was addicted to social media which has already cost me much.

But, I don’t want you to repeat the same mistake

How does time management help you achieve your goals?

You should know that the money you lost can be found but the “Time” which is wasted in the tasks that don’t add any value in your life, can never be recovered.

time management helps you in achieving your goals by completing strategizing and excavating a specific path for your actual vision in life. With proper time management, you can get your work done more effectively and will also spare time to focus more on the essential aspect of life — like health, fitness, family, and leisure.

Importance of Time Management –

  • Makes you a better person- when you prioritize your goals and time you become a better person every single day.
  • Less stress- Understanding “How time works” and why time is the most precious resource you have, managing time effectively can reduce your daily burden.By organizing and planning your task effectively.
  • Faster Growth- Time management is an important factor in your growth and prosperity. he who uses his time right without wasting in things that don’t value can boost your productivity and daily growth.
  • Increased Productivity — Productivity makes us a better person. Being productive is truly necessary.

for example — If you have given the task of writing a blog post, and you spend a whole 4 hours writing a 1000 word article, then that is a complete wasting of time

Abraham Lincoln quotes on time management

  • The perfection dilemma- If you have seen someone becoming too obsessed with making something and he/she is taking time than the required time to complete it, then this is probably called the “Perfection dilemma”. Don’t stress too much in making things right rather see the progress, it is fat better to move forward to be stagnant.

Don’t stress too much on perfection, focus on the progress.

How can you complete a task before time?

I recently learned a simple law that can massively increase your productivity and save you time.

if you are like the old me who was too lazy and always used to procrastinate, then this law might help you to be super productive.

the law is known as the “Parkison’s law”

Parkinson’s law is the adage that “work expands so as to fill the time available for its completion”

To complete tasks in the time you need to increase the urgency, In other words, if you get do not set any deadlines for your goals or task your brain will think that you have infinite time to do the work and hence it results in delay and procrastination. Therefore to get things done before the time you need to follow Parkinson’s law, in other words, set specific time period and deadlines to complete your tasks and increase urgency.

If You set a deadline for your task then you become even more productive and efficient.

Parkinson law graph

For example — Let’s say I want to write an article and Without setting any specific deadline or time period. I started writing and things started to get worse when I kept writing and never finished the work on time.

In the end, it took me 3 and a half hours to write a single article.

But, if I have set a deadline that I have to complete it within 1 hour then my brain would get an command and will start to act more efficiently and I would be more productive.

You should always set a deadline behind your goals or task whether short-term or long term because the process becomes more achievable.

8 Time management techniques

1.Decluttering to Save Time

Your true inspiration in life comes from only 20% of the things, rest 80% are your distraction as per the Pareto’s principle. ( which states that The Pareto principle states that for many outcomes roughly 80% of consequences come from 20% of the causes ).

So, think before you buy that unnecessary thing again. Manage and value your time by removing all the things from your life that you rarely use. Declutter your room, and you will be astonished to see that 80% of the clothes in your wardrobe are those you rarely use.

Comment below if it’s true. more unnecessary things will cause you a distraction. The less is the new more.

2.Planning for the Next Day

Planning does not mean spending hours in sketching and doodling about things you wish to do.

it is about prioritizing your life and tasks by creating a to-do list for the day and noting down important ideas that you can improve every day for using your time more effectively. I use a physical to-do list, like that one of benjamin franklin. As shown in the image below.

Benjamin Franklin to-do list

you can use similar structure or can also take your hand on the digital to-do list like Evernote or your normal mobile notepad to plan for the day ahead and keep yourself specified to the entire day without confusion. Before you go to bed always Plan for the next day, I also use the same strategy for myself and it work wonders.

3. Prioritizing Work

As I said earlier prioritizing your goals is an important aspect of time management.

But prioritizing also means to say “No” more often to things that might cause distraction, like unimportant things that do not add any value to your current situations. Hence, Not involve yourself in a task which lacks any value, it will just consume your time. Learn to say “No” to people.

and On a regular basis, prioritizing not only makes a person more efficient at daily work-related activities but also gives them the latitude to focus on their personal goals. It helps strike the right balance to handle both, their professional and personal life.”

4. Being effective in Work

Life is not a race, don’t try to be more efficient to be more effective. Think like it is a marathon the slow and steady wins at the end.

In definition, effective is producing the intended or expected results. While, efficient is performing the best results in the least about of time and/or effort. In other words, being effective is doing the right things.

outcome matters a lot, hence don’t try to rush it trying to please yourself or your client and boss, while it may save your time but at the end quality always wins over quantity. Think.

5. Don’t Multitask

Most people think that If I try to write something while eating my food, then I am probably saving time. This is totally a misconception. because the focus on the most important thing while doing a task but when you multitask you can never concentrate fully on one task and your efforts get divided and diverted along with confusion.

Doing 1 Thing at a time is far better than doing multiple things at a time.

100×1 > 30×3

Remember multitasking is not productive, as it seems to be it ultimately leads to time consumption.

Well, I was recently reading, deep work by Cal Newport and I found out these lines by an analysis discovered by Ira Flatow ( a journalist described in this book ) —

He said—

So, we have scales that allow us to divide up people into people who multitask all the time and people who rarely do, and the difference is remarkable.

People who multitask all the time can’t filter out irrelevancy. They can’t manage a working memory. They are chronically distracted. They initiate a much larger part of their brain that are irrelevant to the task at hand, they are pretty much mental wreck.

you can buy that book from clicking the button below

6. Don’t finish everything that you have started

It might sound a piece of bad advice but. it far better to walk out of the cinema if you don’t like a movie than to watch the entire movie and waste your time. it is far better to save time than to save a bit of money.

lost money can be found, not time

7. Take Breaks to refresh your mind

Your brain needs time to be refreshed so that it can again work effectively, therefore take breaks between your working hours.

Breaks increase productivity and creativity. Working for long stretches without breaks leads to stress and exhaustion. Taking breaks refreshes the mind, replenishes your mental resources, and helps you become more creative.

In a 2013 article, the New York Times wrote:

A new and growing body of multidisciplinary research shows that strategic renewal — including daytime workouts, short afternoon naps, longer sleep hours, more time away from the office and longer, more frequent vacations — boosts productivity, job performance and, of course, health.

Cool? isn’t it?

8. Staying organized

I can stress this anymore, a plan always works better even if there are unexpected things, you will at least progress.

Without a plan, you are lost. Stay organized, by maintaining a to-do list, keeping a journal and writing down when new ideas stuck your mind.

“For every minute spent organizing, an hour is earned.”

be organized quote

Guys, let be honest with ourselves, Time is what you need to save not money. Of course, it is necessary but as I said — Time creates value. These are the 8 tips of time management if you want others to get benefits as well, do share this article

and comment below now, out of all the 8 techniques of time management which one do you like the most?

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